GTS News
Check out the news items below to stay up-to-date with any important announcements and changes related to the GTS!
2024
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May 20 GTS Workshops: Summer 2024 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for summer of 2024. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Summer 2024 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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April 1 Selecting a Final Report Reason Prior to today, some limitations existed that could have prevented a guardian’s ability to identify the appropriate reason for creating a final Guardian of the Person or Guardian of the Estate report. When this circumstance occurred, the only reason available to select related to the death of the incapacitated person. Since the selection of a reason (Part I Question 3) is a required part of the process of completing any final report, some guardians were selecting this lone reason, regardless of whether it was applicable, as their only perceived alternative for completing and submitting the form. Beginning today, regardless of the circumstances in which a final report needs to be created, the available reasons to select have been expanded to account for all possible scenarios. In addition to the death of the incapacitated person, you can choose from the following:
When completing a final report, please select the appropriate reason based on the circumstances of the guardianship. |
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February 5 GTS Workshops: Spring 2024 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for spring of 2024. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Spring 2024 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
2023
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November 12 GTS Workshops: Winter 2024 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for winter of 2024. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Winter 2024 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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October 9 New Requirement for Guardians: Annual Review of GTS Profile As part of the use of the Guardianship Tracking System, all guardians will soon be required to review and confirm the accuracy of their personal information (e.g., contact information, attributes, any trainings/certifications, etc.) maintained under the Manage GTS Profile screen. This represents the introduction of a task that will become an annual requirement for each guardian. Starting on October 16th, if you are a guardian, the first time you attempt to access your GTS Dashboard, you will be redirected to your GTS Profile automatically to complete this review. You cannot access your Dashboard until you have reviewed your profile and provided your confirmation. As part of this task, a new Attributes section will display in the Manage GTS Profile screen that requires you to add your social security number, date of birth, and driver’s license number (if applicable). If you do not have a driver’s license, this can be indicated by deselecting the Valid DL checkbox. You must click the Save icon
When you have completed your review, select the I have reviewed my guardian information for accuracy checkbox and click CONTINUE to finalize the process. Your confirmation satisfies the requirement for one year. While all guardians will be asked to confirm their information in this manner on an annual basis, GTS Profile information can be viewed and updated at any time through the corresponding link on your Dashboard.
Please understand that the establishment of this annual requirement is part of a coordinated effort, so your initial confirmation of your profile information cannot be accepted prior to October 16th. |
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October 9 Recommendation for Professional Guardians: Enter Your National Certifications in the GTS All professional guardians, which in the GTS is defined as any guardian responsible for a minimum of three guardianship cases, are highly encouraged to add any certification they have earned from the Center for Guardianship Certification to the GTS. Applicable certifications include a National Master Guardian (NMG) or a National Certified Guardian (NCG). Certifications can be entered in two ways:
Adding a certification through the Manage GTS Profile screen
The entry of a certification includes the requirement to enter an expiration date. Based on this, and for your convenience, you will receive a GTS notification when:
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August 28 GTS Workshops: Fall 2023 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for fall of 2023. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Fall 2023 Note: The upcoming workshops will cover the same information discussed in previous workshops, but will be conducted in the 'refreshed' GTS. |
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June 5 GTS Workshops: Summer 2023 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for summer of 2023. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Summer 2023 Note: The upcoming workshops will cover the same information discussed in previous workshops, but will be conducted in the 'refreshed' GTS. |
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February 20 GTS Workshops: Spring 2023 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the spring of 2023. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Spring 2023 Note: The upcoming workshops will cover the same information discussed in previous workshops, but will be conducted in the 'refreshed' GTS. |
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February 10 PDF Copy of Submitted Reports The ability to view, print, or save a PDF copy of a report, immediately following its completion and submission to the court, is now available. This represents the restoration of a feature that was available in the GTS prior to the Refresh. After a report has been successfully submitted, a new View Report icon
After leaving the Guardianship - Receipt screen, this same PDF is available through the Case Actions tab of the GTS Case screen. To access the GTS Case screen, click on the View Case Details icon |
at the far right of the Attributes section to preserve any changes you make.
appears in the Guardianship - Receipt screen. Clicking this icon opens the PDF copy of the report. This option is separate from the 
for any case that appears under the Active Cases tab on your Dashboard.
2022
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December 19 GTS Workshops: Winter 2023 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the winter of 2023. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Winter 2023 Note: The upcoming workshops will cover the same information discussed in previous workshops, but will be conducted in the 'refreshed' GTS. |
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December 12 An update has been made to the GTS that is part of an effort to upgrade the technology that powers the UJS Web Portal. This technology “refresh” is designed to ensure your ongoing security and the best possible experience moving forward. A short video has been created that summarizes the changes that directly affect you. Please consider taking a few minutes to watch prior to using the refreshed GTS. |
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September 13 The Office of Elder Justice in the Courts (OEJC), which promotes and educates on best practices in the area of guardianship, has created a glossary of terms to assist the family/lay guardians who use the GTS. While this glossary has benefits for all family/lay guardians, it is an especially useful resource for anyone that is new to the GTS and completing guardianship reports for the first time. Feel free to download or print this document as needed. In addition to the link above, this document is also accessible through the GTS Help homepage, which can be found when you click the Help link (pictured below) on any GTS screen.
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September 13 GTS Workshops: Fall 2022 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the fall of 2022. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Fall 2022 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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June 13 GTS Workshops: Summer 2022 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the summer of 2022. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Summer 2022 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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April 18 Fundamentals of Guardianship Training - What Family and Non-Professional Guardians Need to Know: 2022 Schedule The Office of Elder Justice in the Courts (OEJC) and the Administrative Office of the Pennsylvania Courts (AOPC) are pleased to announce the Fundamentals of Guardianship training schedule for 2022. This training, which is offered online via WebEx, is specifically designed for family and non-professional guardians and covers the following topics:
This training is presented by a National Certified Guardian. Dates/Times and registration information are included in the schedule and each session offered covers the same information. Fundamentals of Guardianship Training Schedule for 2022 Note: The Fundamentals of Guardianship training is separate from the Guardianship Tracking System (GTS) workshop that is also offered. The GTS workshop, by comparison, focuses solely on the application that is used to complete and submit guardianship reports online and is applicable to all guardians. |
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March 7 GTS Workshops: Spring 2022 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the spring of 2022. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Spring 2022 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
2021
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November 29 GTS Workshops: Winter 2022 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the winter of 2022. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Winter 2022 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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September 20 GTS Workshops: Fall 2021 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the fall of 2021. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Fall 2021 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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June 14 GTS Workshops: Summer 2021 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the summer of 2021. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Summer 2021 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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April 19 New question on the Inventory Report: Incapacitated Person Deceased? A new question, “Is the incapacitated person deceased?”, has been added to the top of the Inventory report form in the GTS. You are now asked to answer this question first because your next steps could be affected by your response. Answering “No” This response, which is selected by default, confirms that the incapacitated person (IP) is alive and signifies that the rest of the Inventory report form can be completed normally. This selection will apply to most guardianships.
Answering “Yes” In this less common situation, this response typically indicates the IP has died within 90 days of being adjudicated incapacitated and signifies the need to perform a different set of steps. The Inventory report will not be completed in this situation and the form will prevent any data entry. In this situation, you will be instructed to contact the appropriate court office to inform them of the death of the IP. After the court records the date of death, the final Estate report and, if applicable, the final Person report are made available for the guardianship and should be completed as directed. |
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March 19 GTS Workshops: Spring 2021 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the spring of 2021. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Spring 2021 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
2020
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December 7 GTS Workshops: Winter 2021 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the winter of 2021. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Winter 2021 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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September 6 GTS Workshops: Fall 2020 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the fall of 2020. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Fall 2020 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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September 6 Active Cases & Favorites The Favorites icon, represented by a star (
The influence of the second effect is particularly important. Individuals who see a high volume of cases in this Dashboard section, especially those working for a guardianship agency, bank, or some related organization, may use the favorites feature to limit their Dashboard/e-mail notifications to cases on which they are actively working. The flip side of selecting a favorite, however, is that you will not receive notifications for any cases that are not a favorite. As a result, if you are not receiving notifications for one or more cases displayed in this section of your Dashboard, and you believe you should be, check to see if you have any favorites selected. If you do, consider adding the appropriate case(s) as a favorite or, if the consequence is manageable, removing all of your existing favorites. In either case, you will start receiving notifications on the appropriate cases from that point forward. This action does not resend any missed notifications so it is recommended that you contact the GTS Help Desk (1-877-227-2672) if you require more information. The selection of favorites is unique to each person and the choices of one individual do not affect those of another.
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June 8 GTS Workshops: Summer 2020 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the summer of 2020. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Summer 2020 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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March 2 GTS Workshops: Spring 2020 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the spring of 2020. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Spring 2020 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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February 3 APPLY button added to Report forms A new button, APPLY, has been added to the fillable form screens for the Inventory, Guardian of the Person, and Guardian of the Estate reports. When completing a report in the GTS, the APPLY button provides an alternative method for saving your progress. Clicking this button saves your changes while staying within the report so you can continue working. The SAVE button remains available for use and continues to redirect you to your Dashboard after saving your progress. |
) in the Active Cases section of your Dashboard, is a tool that allows you to place an emphasis on certain guardianship cases. While this can be a valuable resource, it’s necessary to understand the effects of making a case a 'favorite'. These include the following:
2019
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December 2 GTS Workshops: Winter 2020 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the Winter of 2020. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Winter 2020 GTS Workshop Schedule: Winter 2020 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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August 26 Guardian of the Estate report: SSA & VA Supporting Documentation The directions associated to Part VIII, Questions 1(a) and 1(b) of the Guardian of the Estate report, which focuses on Social Security Administration (SSA) and Veterans Administration (VA) benefits, have changed. Previously, if an incapacitated person (IP) received either of these benefits, the guardian, if also acting as the representative payee, was asked to attach the annual report required by the corresponding agency as part of their GTS submission. There are many common circumstances that exist, however, particularly with the SSA, that do not require representative payees to file an annual report. Consequently, this created confusion among some guardians when, after filing their Guardian of the Estate report, they were asked by the court to provide a document they understood to be unnecessary. Moving forward, when a guardian indicates that an IP receives either of these benefits on a Guardian of the Estate report, the instructions now indicate that the supporting documentation only needs to be attached if a report was required by the SSA or VA. In circumstances where the SSA or VA does not require an annual report, guardians are encouraged to note this information in the Comments section of the Guardian of the Estate report. The courts will take this into account when reviewing submissions. |
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August 26 GTS Workshops: Fall 2019 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the Fall of 2019. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Fall 2019 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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June 17 GTS Workshops: Summer 2019 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the summer of 2019. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Summer 2019 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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March 18 GTS Workshops: Spring 2019 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the spring of 2019. These workshops, which are offered online via WebEx, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Spring 2019 Note: The upcoming workshops will cover the same information discussed in previous workshops. |
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March 18 GTS Help Desk: New Hours of Operation The GTS Help Desk is now available Monday-Friday from 8am-4:30pm ET. The Help Desk is available to assist you with any technical questions you have about the GTS application. You can speak with a help desk operator by calling 1-877-227-2672 or you can e-mail them at GTSAOPC@pacourts.us. Please note that the Help Desk is unable to provide legal assistance or take payments over the phone. |
2018
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December 17 GTS Workshops: Winter 2019 The Administrative Office of the Pennsylvania Courts is pleased to announce its GTS workshop schedule for the winter of 2019. These workshops, offered in both an online and in-person format, provide court-appointed guardians an overview of the GTS and demonstrate how to file inventory and annual reports online. Dates/Times and registration information are included in the schedule. GTS Workshop Schedule: Winter 2019 Note: The upcoming workshops will cover the same information discussed in the 2018 Fall workshops. |
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October 14 Introducing the GTS Help System and 'GTS Essentials' video series Welcome to the GTS Help System! This page, and the others you'll find in this help system, are part of a versatile tool that offers different ways to learn more about the GTS. Here's what you'll find here:
This Help System can be accessed from any screen in the GTS using the red Help link ( Note: This help system only provides assistance with the use of the GTS on the UJS Web Portal. It does not provide assistance, legal or otherwise, with the roles and responsibilities associated with being a guardian in Pennsylvania.
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